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How to fill positions fast: 6 essential steps

Posted on 25 May 2023

Recruitment is time-consuming at the best of times. And trying to recruit for those too hard-to-fill positions is even more challenging! However, the longer a role is kept open, the more strain it has on - not just the department - but the organisation as a whole. Not to mention, potential candidates will start wondering (and not in a good way) why the position is open for as long as it is.

So, what’s the solution? While there’s no magic spell to solve this problem, you can implement a few strategies to speed up the process and close the deal sooner. 


Six effective recruitment strategies to fill positions faster


1. Define your ideal candidate.

People holding up question mark boards

There’s no point in beginning a search without knowing exactly who you are looking for. Therefore, write down a candidate persona of the ideal person you require for the job. By doing so, you’ll then be able to write a more concise and targeted job description and ad. 


2. Write a clear creative job description.

colleagues writing a job description

Now that you know who you’re looking for, it’s time to tell them what the role entails. Clearly state the day-to-day duties, list the skills required, and don’t forget to write your company culture and values. Have a little fun here, and make the job description creative and engaging to read. If you struggle with getting your creative juices flowing or are tight on time, consider working with a copywriter. 


3. Get social media savvy when advertising for the role.

We're hiring in a speech bubble on yellow  background

You’ve worked hard to build an ideal candidate profile and a top-notch job description worthy of a read. Now it's time to advertise and get the message in front of the right people. The good news is you’re no longer restricted to job search sites such as - Seek. 

Advertise the position on your company’s social media accounts and get creative by showcasing a day in the office and why employees love to come to work. You could take it up a notch by proactively seeking out ideal candidates on LinkedIn and dropping them a message. Whilst they might currently be in a job, you never know - they may be looking for a new opportunity. 


4. Seek from within the organisation.

staff meeting

Sometimes the right talent is sitting right under your nose. Take a moment to notice talent within the organisation. After all, hiring internally is great to boost staff morale. 

Alternatively, you can also speed up your hiring process by implementing an employee referral program which happens to be one of the most successful sources of recruitment, according to SHRM


5. Revise your processes

Reflect, rethink, revise in black blocks

It might be time to rework the old recruitment guidelines or, better still – out with the old and in with the new. Not sure where to begin? Here are a few steps to help you get started: 

  • Reduce the number of steps in the initial application process.

  • Refine and reduce interview questions. 

  • Use a hiring scorecard with every candidate to ensure they meet your requirements. 


6.      Use the right tools for efficiency.

Use the right tools in red font

Following on from the points above - the right tools can make your recruitment process seamless and quick. Hence, at DukeMed, we stay ahead of the tech game to provide you with tools for efficient recruitment. Curious? You can check them out below: 

  • Video messaging to help you cut through the noise, capture attention and increase engagement. 

  • Digital shortlisting through our talent dashboard highlights our shortlisted candidate videos, resumes, salary info, notice period, references, and any other documents you'd like us to include. What’s more, you and your team can interact with our shortlist with likes, comments, call back, and interview requests 

  • Automated referencing so you can save time, hire better candidates and increase employee retention rates.


Outsource to DukeMed and expand your search.

Outsource written on a yellow post it note

Save time and costs and hire faster by outsourcing. Recruiters have a wide pool of skilled candidates seeking opportunities. Not only this, but we work with you to keep you informed on the latest hiring trends and best practices. 

So, if you’re currently on the recruitment drive and wish to fill the positions with top talent while saving time, get in touch today.

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